PMO Coordinator M/F

Job details

General information

Associated company

As a global player in construction and services, Bouygues Construction designs, builds and operates buildings and structures which improve the quality of people's living and working environment: public and private buildings, transport infrastructures and energy and communications networks.

A leader in sustainable construction, the Group and its 52,200 employees have a long-term commitment to helping their customers shape a better life.  

Reference number

ByC_2020-16774  

Publication date

1/15/2020

Job details

Category

Secretarial/administration

Job title

PMO Coordinator M/F

Contract

Long-Term Contract

Socio-professional category

-

Working hours

Full-time

Job description

Bouygues Energies & Services FM currently has an exciting opportunity for a Projects Administrator to join our Projects team in London, Waterloo.
The purpose of the role:
The Project Administrator is responsible for providing effective support and co-ordination service to the team of Project Managers
As a Project Administrator, your day to day duties will involve:
Providing accurate financial quality management information to report on project progress, pipeline, variances to pipeline, PRs, POs, GRNs and financial queries
Create, issue and track all contracts issued to contractors and consultants utilising company templates
Maintaining project management systems and other management information systems on behalf of PMO and Project Managers and ensuring forecasts and milestones are accurate and consistent with operating guidelines
Taking and preparing minutes of project meetings
Keeping internal Finance Database up to date
Ensuring all Projects are invoiced to the client in a timely manner including liaison with Commercial team and chasing of client approvals
Issuing Purchase Orders and associated PO process and payments in accordance with financial procedure, involving procurement, legal and Finance as appropriate
Resolving subcontractor payment queries on internal SAP system (Edifice) and processing invoices
Ensuring all quote paperwork is presented to the client accurately, also filed and archived correctly
Ensuring that project files are set up and maintained for all projects and works instructions on SharePoint and Project Database
Being point for all project related requests for stationery, PPE, security clearance and access permits
 

Profile

The ideal candidate will have the following skills, experience and qualifications:
Previous experience in delivering high quality administrative or project co-ordination services within an FM, construction, consultancy or project management environment
Excellent written and verbal communication skills
Good organisational and financial tracking skills
Solid knowledge of Microsoft Word, Excel, PowerPoint, Visio and SharePoint
Familiarity with Maximo and SAP systems is an advantage
 
Why join us?
We value the variety and innovation that our diverse workforce brings. Our pledge is a diverse and inclusive workplace that offers fair treatment at work and a culture of mutual respect and dignity between colleagues.
All employees have a right to work in an environment in which the dignity of individuals is respected and which is free from harassment and bullying. We are committed to eliminating intimidation in any form.
We place a strong emphasis on continual development, both professional and interpersonal. Currently over 2% of the Company’s payroll is spent on Learning and Development activities. We have our own international and local training centers, delivering technical and management courses.

Job location

Location

SE1 7EU